Chemistry in Action - Terms & Conditions

Chemistry in Action Kit and Program Privacy Policy

Effective Date: April 2022

  1. Introduction

This Privacy Policy explains how Chemistry in Action (“we”, “us”, “our”, or the “Program”) collects, uses, stores, shares, and protects the personal information of users (“you”, “your”) who participate in our kits, educational programs, and related services. Protecting your data is our priority, and we comply with applicable data protection laws, including the Protection of Personal Information Act (POPIA) of South Africa and, where relevant, the General Data Protection Regulation (GDPR).

  1. What Data We Collect

We may collect the following types of personal information, either directly from you or from your educational institution or parent/guardian (for children):

  • Contact Information: Name, address, email, phone number
  • Demographic Information: Age, grade, school name (if applicable)
  • Program Participation Data: Registration details, activity logs, feedback or survey responses
  • User-Generated Content: Photos, videos, or written responses submitted as part of program activities (with explicit consent)
  • Device and Usage Data: IP address, browser type, access times, device information, usage patterns (for online activities)
  • Parental or Guardian Consent Data: Where required for minors under relevant laws
  1. How We Collect Data
  • Direct Collection: When you register, participate in activities, or contact us
  • Through Schools/Educators: Teachers or administrators may provide lists or group registration data
  • Automatically: When you use our website or online tools, via cookies or analytics services (see “Cookies and Tracking” below)

  1. How We Use Your Data

We use your data to:

  • Facilitate registration, participation, and completion of the Chemistry in Action kit and program
  • Communicate program updates, instructions, and results
  • Process certificates, competition entries, or awards
  • Understand learning outcomes and improve our kits and services
  • Respond to inquiries, requests, or technical issues
  • Comply with legal and regulatory requirements

We do not use your data for marketing purposes without your explicit consent, nor do we sell your information to third parties.

  1. Data Sharing and Disclosure

We only share personal data when necessary:

  • Internally: With authorized Chemistry in Action staff for program delivery and support
  • With Educators/Schools: To facilitate participation and recognize achievement
  • Service Providers: Trusted partners who provide IT, hosting, data analysis, or customer support (bound by confidentiality agreements)
  • Legal and Regulatory: When required by law, regulation, or to protect rights and safety

We do not share participants’ personal information with third-party advertisers.

  1. Data Protection and Security

We implement appropriate technical and organizational measures to protect your data against unauthorized access, loss, misuse, or alteration, including:

  • Secure physical and digital storage (password protection, access controls, encryption where appropriate)
  • Regular data security reviews and staff training
  • Data minimization (only collecting what is necessary)
  1. Data Retention

We retain personal data only as long as needed for educational, reporting, or legal reasons—including completion of the program, issuance of certificates, or resolution of queries. Afterwards, data is securely deleted or anonymized.

  1. Rights and Choices

Depending on your location, you may have the right to:

  • Access the personal data we hold about you
  • Request correction or deletion of your data
  • Withdraw consent at any time, where processing is based on consent
  • Object to or restrict certain types of data processing
  • Lodge a complaint with a data protection authority

To exercise any of these rights, contact us at: viloshnee@v4group.co.za

  1. Children’s Privacy

We take extra care to protect personal information of child users. For participants under the legal age of consent, we only collect necessary data with prior consent from a parent, guardian, or school representative. We do not knowingly collect more personal information from children than required for program delivery.

  1. Cookies and Tracking

Our website may use cookies or similar tracking technologies to enhance your online experience, monitor site usage, and improve our services. You can set your browser to refuse cookies, but some features may not work properly.

  1. Changes to This Policy

We may update this Privacy Policy to reflect changes in our practices or in the law. All changes will be posted on our website with the revised effective date. We encourage you to review this policy regularly.

  1. Contact Us

If you have questions about this policy or our data handling practices, please contact our Data Privacy Officer at:

Chemistry in Action Privacy Office
Email: viloshnee@v4group.co.za
Address: 13 Burger Street, Suideroord, 2091, Johannesburg